Rural Payments Agency

The Common Agricultural Policy (Protection of Community Arrangement) Regulations 1992 as amended by S.I. 2001 No 3198

The Rural Payments Agency, acting in accordance with Commission Regulation 2191/81 on the granting of aid for the purchase of butter by non-profit-making institutions and organisations, hereby gives notice of the records to be kept by a beneficiary (NPO) of butter under the scheme.

-	retain Record of Entitlement or equivalent records;
-	retain invoices, credit notes and delivery notes relating to butter purchased under the scheme:
-	retain prime and supporting documents relating to receipt of subsidised butter;
-	record dates of delivery and quantities delivered;
-	maintain records to substantiate the number of eligible people entitled to receive subsidised butter up to the maximum quantity specified on the certificates;
-	ensure that all records are cross-referenced to the serial numbers of the Certificates of Entitlement.

Such records shall be kept for a minimum period of 3 calendar years, starting from the end of the calendar year to which they relate. In the case of records or documents kept by means of a computer, they should be provided in such a form as may be taken away.

J A Sutton, CAP Schemes Director